Managing content online can be quite tedious and time-consuming. This gave birth to Content Management Systems like OpenText LiveLink, Microsoft SharePoint, Office 365, DotNetNuke, Joomla, WordPress, Ruby, and many more proprietary and opensource systems. If you are a Microsoft shop you will most likely opt for SharePoint or DotNetNuke a free platform. If you are any other shop you might go for LiveLink, a document retention and collaboration platform. If your budget is tight, or you have none, you might opt for an open source platform like WordPress, Drupal or Ruby.
The bulk of my experience has been with WSS 3.0, SharePoint 2007 (MOSS 2007), SharePoint 2010 & 2013. I also had managed SharePoint on Office 365, which is the cloud version of SharePoint and has limited features and functionality. There are also security concerns with storing sensitive data in the cloud, so most enterprise-level organization will be skittish about using that version.
The advantage of using these content management systems is that you are able to have multiple security levels of users. You may have a guest, an editor, a publisher, and an admin, the most powerful of them all. This allows you more control over the content stored on the website, whether it's an intranet, internet or a partner site.
The other advantage of having a content management system is your ability to rollback new changes to content. Yes! There is version control. Should someone accidentally upload the wrong information, a power-user can rollback the web page to the last known good copy/version. As an administrator or the owner of the content, I have on several occasions rolled back content because they contained missing or incorrect information. I have also been able to restore accidentally deleted versions.
I'm not going to go too much into more detail, but these platforms are also feature rich and are supported by third-party software companies that develop plug-ins or webparts. This allows for integration with other systems to offer features like web analytics, display your Outlook Calendar or real-time production reports if you were a manufacturing company.
If you're a small to medium sized business and you don't want to spend a lot of money or time on designing and developing a website, but want the ability to have users update content then you can start with a WordPress site or even a SharePoint Online site. If you're a Google or Android shop you can provision a website based on their Google Apps platform. For further guidance with CMS or ECM (Enterprise Content Management Systems) feel free to contact me. I can point you in the right direction. 😀